Office of the Lokayukta, West Bengal
Bhabani Bhavan
2nd floor, 31/1 Belvedere Road, Kolkata -27.
033 24568495/96
Ref. No. LGCSNGG /
From
State Secretary
Lokayukta, Government and Civil Society Network for Good Governance.
Office of the Lokayukta, West Bengal
Bhabani Bhavan
Kolkata -70 0027
To
Dear Friends
Chief functionary/ Secretary to the NGO
Sub: Participation with the activities of Lokayukta-Govt and civil society network for good governance.
Lokayukta is a one-man institution created by the West Bengal Lokayukta Act, 2003, for investigation into the complaints by the citizens against the public functionaries in west Bengal alleging corrupt practice by them and non-exercise of their power and for matters directly connected there with .corrupt practice means that the concerned public functionary in any of his action has been guilty of willful lack of financial integrity and/or willful abuse of power for personal gain.
We are requesting you to participate in the activities of Lokayukta to spread out its network and to implement the Community based Action Plan. Here we are giving you an idea about the role ,objective and activities of Lokayukta.
In India, the first Administrative Reforms commission headed by Late Shri Morarji Desai recommended creation of such Institution in different state and also at the centre to be termed LOKAYUKTA and LOKPAL respectively. Since then as a part of administrative reforms, different state of India created the Institution of Lokayukta by state enactment such Institution
West Bengal is the 21st state to have created such an Institution by the West Bengal Lokayukta Act, 2003 which came into effect on and from 1st of February, 2006.
Objectives of Lokayukta:
· Ensure transparency and more accountability in the administration;
· To rectify the malpractices in the administration;
· To address the issue of peoples grievances;
· To facilitate the process of good governance so that people can access the effect of good governance;
· To cover the complainants with back up support (in order to protect the complainant from any kind of threat and harassment). Here NGO can extend cooperation for protection of the complainant.
· To provide speedy, cheaper form of justice to people;
· To reduce and gradually to dent in mounting corruption in public administration;
· To check and control over abuse and misuse of power by public functionary and also willful non-exercise of powers;
Actions need to be taken:
a. State Level Network (A committee has to set up headed by the Honble Lokayukta comprise of representatives from both government & the NGOs)
b. District Level Network (A committee has to se up headed by the DM comprise of representatives from both government & the NGOs)
c. There will be Complaint Box at the Gram Panchayat, Block, SDO and DM offices. People will drop their complaints in the box. Two personnel have to make responsible to open the box weekly. They have no right to open the complaints. After opening the box they must send those to the Lokayukta as quick as possible.
d. To involve the personnel of three tier Panchayat
e. Sensitization & Awareness about the structure & functions of Lokayukta
f. Procedure of lodging complains
g. Capacity Building of the NGO & CBO activists
h. Facilitate the complainants so that people can access the facilities /opportunities available with Lokayukta-Institution
i. Arrangements of Interactions about the functions of Lokayukta
j. Government/KMC/councilors-Sensitization
k. Advocacy & lobbying with the legislators- To have discussions with the CM, Speaker, WB, Leader of Opposition in the Assembly
l. Advocacy for including the bureaucrats under the purview and jurisdiction of Lokayukta
m. Tenure of Lokayukta is to extend up to 5 years instead of 3 years
n. To involve the Media for amplifying the functions of Lokayukta
o. Recognize the committee which is set to function under the Lokayukta
p. Invite 10-15 NGOs in the office of the Lokayukta and Honble Lokayukta will have discussions with them about the functions of this institution.
q. Preparing a list of NGOs with their postal address, telephone number, e-mail etc.
Role of Lokayukta, Government and Civil Society Network for Good Governance:
The forum has to play pivotal role in facilitating the function of Lokayukta Institution by undertaking sensitization and awareness generation program at the state level to grassroots level. Since the Lokayukta Institution is a new initiative therefore, it is the reality that people are not aware about their rights. The issues need to be addressed in the sensitization & awareness programs would be:
v What is the purpose of West Bengal Lokayukta Act, 2003
v Who are the public functionaries against whom such investigation can be made by the Lokayukta
v Who can complain and against what one can complain and where one can complain;
v Who is the competent authority
v In what manner the complain has to be made and what are the procedures for filing a complain
v How the institution of Lokayukta functions after receipt of the complaint
v How people ventilate their grievances
v How the Lokayukta ensure transparency, good governance and make public functionaries free from abusing power and willful non-exercise of power
West Bengal Lokayukta headed by Honble Justice Samaresh Banerjee is going to implement a Community based Action Plan . The prime objectives of this Plan are,
(i)Access to justice for all, (ii)Transparency in administration and (iii)Ensuring good governance to the grass root level. To implement this plan successfully we need your cooperation and participation.
You can apply for membership for district level network, and you can also identify a block / ward etc. to work with .
First copy of your application must be submitted to Distinct magistrate / CEO of the municipality / Commissioner of the corporation and the xerox of received 1st copy have to attached with the 2nd copy and have to submit to the Secretary to the Net work Lokayukta West Bengal .
Thanking You
Your Sincerely
SUBIR DEY
(9831392405)
State Secretary
Lokayukta, Government and Civil Society Network for Good Governance.
*N.B just ring me to clarify any point of the above matter if necessary
The Application Form is Attached below :
Lokayukta Government & Civil Society Network for Good Governance
Office of the Lokayukta West Bengal
Bhabani Bhavan
2nd floor, 31/1 Belvedere Road, Kolkata -27.
033 24568495/96
Minimum norms compliance Form
ORGANISATIONAL INFORMATION
1. Name of the organization: ———————————————————————————
2. Address of the organisation:
Village/ Town: ———————————–P.O: ——————————-
District: ——————————————- State:——————————-
Pin code:—————————————— Phone:———————–
Fax:———————————————— Website:———————
E- mail:————————————————
2. Name of the Chief Functionary:—————————————————————–
Designation:—————————————————————————————-
Postal address:
Village/ Town: ———————————–P.O:——————————-
District: ——————————————-State:——————————-
Pin code:—————————————— Phone:———————-
E Mail:————————————————–
3 Brief Background of the organisation:
3.1 Year of Origin :
3.2 Registration Details :
3.2.1 Regd. as Society : Yes / No
3.2.2 Regd. as a trust : Yes / No
3.2.3 Regd. as a Company: Yes / No
3.2.4 Any other: Specify :
(Please enclosed a copy of the MEMORANDUM OF Association and Rules & Regulation/ Trust Deed/ Article of Association)
3.3 Date of Registration & No :
3.4 Date of last Renewal :
(Attached copy of the same)
3.5 Are the accounts of the organisation audited by a Chartered Accountant: Yes/ No
(If yes please send a copy of the last audited statement)
4. Organizational Programming:
· Vision statement:
· Mission statement :
5. Achievement of the organization & Impact of past activities against proposed aims (Within 500 words):
6. Governing Body:
6.1 Does the organization have a governing body? Yes/ No
6.2 Details about Board Members:
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6.3 Details regarding last year Board Meeting:
6.3.1 How many board meeting were held & their dates:
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No. of the board members attending |
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6.4 Date of Board meetings where the Board approved of the following:
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Date of Meeting |
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The Budget for the Year |
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The programme for the Year |
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The Annual report including financial report |
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7 Policy frame works :
7.1 Are the minutes of the board meetings documented and circulated to all executive members: Yes/ No
7.2 Does the organisation have Management policy? Yes/ No
7.3 Does the organization have HR policy? Yes/ No
7.4 Does the organization have policy related to programme:
· Livelihood : Yes / No
· Gender : Yes / No
· Health : Yes / No
· Education : Yes / No
· Disaster : Yes / No
· Any other : Yes / No
Certificate
I—————————————————————————- the Chairperson/
President/ Chief Functionary / Secretary of the organization————————————
————————————–here by certify that the content of the enclosed minimum
norms complains form is true and factually correct. AS an organisation we comply with
minimum norms set by the Lokayukta Committee.
Date: Signature with organisational Seal
Place:
Notes:
1. Kindly fill the entire form prior to Hand over/ posting.
2. Please attach separate sheet if given space is insufficient.
3. Please send this form by e- mail to members.
4. All enquiries regarding membership should be sent to members.
Membership Application
I———————————————————————————Chairperson/ President/ Chief Functionary / Secretary on behalf of the organisation—————————————————————-
Wish to apply for membership of Lokayukta. I state that:-
1. We comply with the minimum norms set by credibility alliance and have filled and enclosed the minimum norms compliance form.
2. We subscribe to the aims and objectives of Lokayukta. The main aims and objectives being:-
· To address the issue of malpractices & corruption free administration
· To address the issue of peoples grievance for justice.
· To facilitate & implement program me for good governance.
· To cover the complement with back up support.
· To advocate with government at the central, State & Local levels for the implementation of the norms
3. Mr./ Mrs.——————————————————————- has been nominated as the authorised representative of our organization to attend the district & state meeting conducted by state committee of Lokayukta.
It is our kind request to you to consider our application and grants us district membership Lokayukta.
Date: – Signature with organizational seal
Place:
Check list:
Prior to sending the membership forms please ensure:
1. Membership form is duly completed and there are no request unanswered:
2. Full postal address of the governing board members has been given.
3. Enclosed a copy of Memorandum of Association/ Trust deed/ Article of Association.
4. Enclosed a copy of your Annual activity report.
5. Enclosed a copy of Audited financial report.
6. Recommendation by District Collector / District Magistrate or State network body of Lokayukta, West Bengal.