The American Alumni Association is a trust registered under Bombay Public Trust Act 1950. The AAA is looking for a Secretary General to take care of the following responsibilities.
Role: Manage day-to-day affairs of the American Alumni Association as per the Memorandum and Articles of Association and as guided by the Executive Committee and the President of the organization.
Skills required: The Candidate should be a graduate with excellent communication skills, verbal and non-verbal. Experience in event management would be preferred. Freshers with good communication skills may also apply.
Tasks:
1. Membership
Maintain current database of AAA members
Respond to communications from members
Follow up on membership renewal via email and phone
Collect membership fees as per the latest fee schedule
Work on innovative ways to increase membership of AAA
Communicate the benefits of AAA to potential members / groups.
2. Student Grants
Communicate AAAs student grant effort to as many potential student grant applicants as possible
Collect student grant application forms by the deadline
Prepare lots of forms for sub-committees review and interview
Organize interviews to help finalize the student grant recipients
Sign agreements with student grant recipients
Help raise sponsorship for the student grants, the event and AAA corpus
Organize the student grant event
Communicate with past grant recipients for donations to AAA
3. Monthly events
Organize monthly learning, social and networking events for the benefit of AAA members
Monthly events would consist of a variety such as India-US business, education, social issues, global warming, family picnics, skill development, etc.
Get feedback from members to help deliver events that value and interest as many members as possible.
Ensure monthly events are either sponsored or are at zero-cost to the AAA.
4. Annual Sponsorship of AAA events
Prepare a presentation consisting of AAAs past events, its charitable effort, etc.
Prepare a list of potential annual sponsors of AAA
Present to each potential sponsor the activities of AAA, the activities that are planned for the next year, and benefits of sponsorship.
Best efforts for earning maximum sponsorship for each category as the AAA Executive Committee sees fit: Platinum Sponsor, Gold Sponsor, Silver Sponsor, Hospitality Sponsor, Airline Sponsor, Cocktails Sponsor.
Ensure that the benefits promised to the sponsors are delivered at each / certain events, as decided.
5. Book-keeping
Maintain vouchers for all payments and receipts that are signed by President
Obtain signature on cheques from the authorized signatories
Deposit cheques by next day of receipt
Maintain a petty cash balance of no more than Rs.2,000
Maintain accounts books on a monthly basis as per guidance from the Chartered Accountant
Provide necessary information and reports to Auditors, CA and the Executive Committee as required from time to time basis
6. Miscellaneous
Maintain files and archives of all correspondence and paperwork
Maintain minutes and circulate agenda of EC meetings
Attend monthly EC meetings and events
Provide weekly updates to the website and newsletter contact
Conduct email, mail and fax correspondence with members, vendors, EC members, potential sponsors, etc.
Manage the online payment gateway
Meet with the President on a regular basis to make sure that work and projects are progressing as planned
Maintain documentation on all payments, receipts, conversations with vendors and sponsors in detail
Secretary General
The American Alumni Association
1C
Veer
Churchgate
Mumbai – 400020
Phone: +91-93712-71411